Procurement Management Systems

Procurement management systems and reviews:

For many organizations procurement costs remain high and failure to monitor this process can have serious financial consequence.

Organisations are looking for the latest procurement software application to help them manage their procurement activities this unfortunately increases procurement management expenses in purchase and support costs. The latest procurement tool or most qualified procurement staff also comes in as an additional cost. 

While it is true that Procurement platforms requires technologies which provide support for the adaptability, flexibility and the integration of business application in order to meet rapid change

Unfortunately Some of these soft ware applications can appear useful on the onset but a review of your procurement management activities can reveal otherwise.

Organisations differ greatly in the way they manage procurement activities, but what is important to note is that the effectiveness and efficiency of each procurement management style can be achieved with a well drawn procurement structural system that will not only reduce bureaucracy but generate accurate financial records for accounting purpose in addition to reducing both short and long term costs. With long term costs we make reference to the cost of remodeling of procedures and processes due to external and, or internal changes to accommodate expansion or contraction of the organisations.

This calls for development of a blue print an architectural plan which will be the basis of choice of technology (soft-ware application) to use because it will lay down the documentation format for  each procurement process and the procedures to guide each activity. This will generate a trail of procurement information that is not only useful for accountability purpose such as during procurement Audit but also long term strategic planning. A well structured procurement department is one that works in a system whose components are people, processes, procedures and technology (soft ware and Hardware).

The greatest challenge to developing an architectural design for an organization’s procurement department is the skill. For organisations that wish to have a streamlined effective and efficient procurement department should not hesitate to contact JW & PARTNERS; your trusted partner to help you through the process so...Contact us… 

PLEASE NOTE; Even when your procurement system is working perfectly it is good practice to have the system reviewed to get assurance…see procurement system Review…