Management systems are the key driving tool for the success of any organization or enterprise there is unfortunately a misconception about what a management system is? Quite often a management system has been thought to mean a soft-ware application and the supporting hardware like computers and accessories. But this not correct; a system is a structure of synchronized methods of achieving a particular objective. This involves people, processes, procedures and the technology or tools needed to help the people carry out processes or activities using the laid down rules or procedures.
Accounting and financial management/control System:-
Information is key for decision making in an organization, and therefore this information should be captured, processed and stored in a well controlled system to avoid inaccuracies such as in financial reports something that can distort the results of a performance review analysis. We at JW & PARTNERS help organisations design information management systems for effective /efficient control of business affairs …contact us..Read more about management information system.
INFORMATION SYSTEMs.
A system has on many occasions been thought to mean software. A software is an application it’s a tool to help one manage a particular system more efficiently.
Accounting Information systems are the methods and records you use to identify, assemble, analyze, calculate, classify, record and report transactions and other events that affect the organization to ensure accountability for assets, liabilities, revenue and expenditures. These systems are not just the computer systems but general accounting and office procedures, and also include other associated systems such, distribution systems and manufacturing systems. An organisations’ accounting system should identify and report on Movement, Use or misuse of funds or Fixed Assets and current-Assets in a business/organization…..click here for an example of a good financial system format….(characterization and classification of transaction records)….
An Information system has four part basic components i.e i) People, ii) Procedure, iii) process and iv) Technology (software, computer etc..)
Leaders of Organizations desiring to manage accounting information in a systemized fashion should ensure that the system design process incorporates the four basic components in synchrony (People, Procedures, process and Technology)….more about systems design...
What is System’s architectural design:
One common mistake organisations make when trying to mechanize their management system is to rely on off-shelf soft-ware applications and then try to adjust their management processes to fit into the application capabilities. This is where they go wrong. Organisations must first design an architectural layout, which is well integrated with all the four components people, procedures, processes and Technology. This will help them make effective deployment of staff, develop a chart of accounts and also save them costly mistakes of purchasing expensive soft-ware that will be found not to be serving their needs in the long run after spending a lot of money on installation and maintenance cost.
An Architectural plan will help the organization purchase a soft-ware whose functions will not only ensure efficiency but easily support short and long term changes both internal and external. …How to develop a system Architectural design..
It is important to note here that changes in customers and suppliers interactions and policies governing the businesses have great impact on the organisations reporting methods. It is therefore important that an organization first reviews its systems layout before Re-structuring i.e firing, hiring more staff or purchasing the technology (soft-ware and hardware)….read more Review of an Information System below.
How to develop A system architectural design
A system architectural design provides a bench mark to fall back on should some modification on the technology (software) fail to deliver. It also forms the basis for acquiring, remodeling or upgrading the technology to suit the company’s desired reports, procedure or process.
Designing an Architectural layout is what every organization has to undertake before purchasing the support technology (software and Hardware), and establishing the staffing capacity to efficiently manage departments.
You can design an Architectural layout by following these five basic steps:-
- Understanding what the organization/Business is about.
- Establishing the nature of Management information and Records for the Organisation….read more about Management Information and Information Management….
- Developing a structural layout which establishes departments and describes the processes.
- Developing procedures governing the various processes or activity.
- Determining the minimum staffing capacity to efficiently manage departments.
Designing this systems layout can pose a great challenge to most organizations that’s why you have JW & PARTNERS who is your trusted Partner to help your organization overcome such management challenges? So why not give us a try….contact us…
An organization is an embodiment of systems working in a synchronized manner. These management systems are:-
- Procurement Management system.
- Fixed Assets Management system.
- Stock/Store/Inventory Management systems.
- Human Resource system..
Reviews of management Systems:-
Any organization that is up and running has got some kind of system in which information is being captured, processed, stored and retrieved. This information is used to account for funds and other assets including fixed assets.
It is a good practice for an organization to periodically review its management system to ensure that is fully serving the organization. The ever challenging economic environment has serious impact on the way an organization captures and stores management information ...read more about what a management system…
A Review by a competent consultant or firm can help refine the information being produced to decision makers to help steer the organization on course to achieving its set goals.
JW & PARTNERS is your trusted partner to help you…contact us…
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